Cancellations, Early Bird Discount, Buddies, Camp Living
Deposits are non-refundable and non-transferable. Written cancellation notices and requests for refunds of any fees paid over the deposit amount must be received at least four weeks prior to the beginning of the camp session. No refunds will be issued if you register less than four weeks before camp starts, or for a camper arriving late, leaving early or attending only part of a session regardless of the reason. To request a refund please call 617-350-8335.
Early Bird Discount
Each camper who registers for a 2014 Summer Camp program and enters the promo code EB2014 before April 1, 2014, will recieve $25 off their total summer camp fee. This discount does not apply to Day Camp Assistant, April Vacation Journey, or Family Camping programs. The promo code must be entered during the registration process and expires on April 1, 2014 at 11:59 PM.
A camper may request one “buddy” per session. Both buddies must register for the same camp, program and session, and must list each other's name on the registration forms. The camp director has final say on camp placement.
Campers are placed in groups of 5 to 30 girls, with 2 to 5 staff per group. At resident camp girls stay either in cabins (6-12 girls), yurts (6 girls), tent-a-los (5 girls) or platform tents (4-6 girls). All cabins, tents and yurts are supplied with cots/beds and mattresses. The program, number of girls, and the camper’s age determine the living arrangements. Each unit has shelter for rainy day activities, bathroom facilities and storage.
All programs have a minimum number of campers required by camp or a program provider. A program may be cancelled or changed by GSEM or provider if the minimum number required is not reached. If a program is cancelled for lack of registrations, every effort will be made to place each girl in a similar program. Camp sessions will be held regardless of weather, but programs may be modified in extreme weather conditions.
Meals, Special Needs, Horseback Riding Programs
Meals and snacks are provided at resident camp. Please do not send food with or to resident campers. Day campers should bring a non-perishable lunch, snack, drink and water bottle each day to camp.
Special Needs Campers
Girl Scouts of Eastern Massachusetts makes every attempt to offer summer camp opportunities to all girls. If you have a camper with special needs, please call 617-350-8335 to discuss how we can make your camper's experience one that is exciting, appropriate and fulfilling. The information that you share with us about your camper will be held confidential, shared only as HIPAA allows, and in accordance with your wishes.
Horseback Riding Programs
The horseback riding program allows campers to develop riding skills and learn about equine care and barn management. All girls registered for the riding program must bring long pants or jeans. If your daughter has a Pony Club-approved riding helmet with chin strap or one-inch heel boots, she may bring them to camp. If not, camp will provide an approved riding helmet and boots.
For safety purposes, all girls will be skill tested and the riding director will place girls in programs/lessons that reflect their skill level.
Horseback riding and water activities may be cancelled when weather conditions are unsuitable. Alternative activities will be provided. Refunds are not given when activities are cancelled due to weather conditions.
Staff; Transportation; Weapons, Drugs, Smoking Policy
Our camp staff are selected for their interest and ability to work with young people, to teach and share skills, willingness to be part of a team, and commitment to the values of honesty, respect, caring and responsibility. All staff are at least 18 years of age or are high school graduates. Criminal background and sexual offender checks (C.O.R.I. and S.O.R.I.) are conducted on all camp staff. To comply with the Massachusetts Department of Public Health and to be licensed by the local board of health, we inform you that you have the right to request proof of background checks, camp health care policies, discipline policies, as well as policies for filing grievances.
All staff attend pre-camp orientation where they learn or review camping skills, risk management and safety procedures, Girl Scout program, human relations, and communication skills. Many of the staff return each year and travel from all around the world to join us.
Transportation is included in the cost of day camp. Bus stop location details are included in the camp brochure and in your camp confirmation packet. Bus service to resident camps will run from Boston, Braintree and Burlington for $50 each way. Cancellation of bus registration by parents must be given seven days prior to the pickup date to receive a refund of bus fees. Buses may be cancelled by GSEM due to insufficient enrollment.
Weapons, Drugs and Smoking Policy
Campers and staff are not permitted to bring drugs, alcohol, pets, tobacco products, or weapons of any kind (e.g., Swiss army knives, scissors, etc.) to camp. Prescription medication should arrive in its original container with the camper's name and be turned over to the bus monitor or health supervisor upon arrival at camp.